"For us, it is crucial to provide an integrated and user-friendly tool: in just a few clicks, colleagues can reserve their workspace and consult the interactive map of available spaces in real-time. Thanks to automatic reminders and immediate visibility of availabilities, we reduce conflicts, promote dialogue between teams, and optimize every working day."

Massimo Rocco
IT Business Technology Coordinator @ Altroconsumo

Overview

Altroconsumo, the leading consumer association in Italy with about 250 employees in Milan, has transformed the management of its workspaces with Nibol, reducing costs related to energy consumption by 20% and significantly improving collaboration between teams.

Who is Altroconsumo

Altroconsumo is the leading consumer association in Italy, active in protecting citizens' rights. It operates in the information services sector and has about 250 professionals at its Milan headquarters.

The Challenge

Altroconsumo was managing the office without an organized system for booking desks. Despite considering alternative solutions like other generic desk booking tools and traditional management systems, these had proven inadequate in terms of modularity and integration.

The company needed to:

• Digitize and simplify the booking process and access management

• Increase transparency regarding space usage, improving overall planning

• Elevate the level of satisfaction and well-being of colleagues

• Implement a system that integrates with the existing infrastructure (Azure AD)

The Solution

Altroconsumo chose Nibol for its ease of configuration and its ability to integrate seamlessly with existing systems.

Implemented Features:

Desk Booking
The most used functionality for flexible planning of workstations. Employees appreciate the clarity on real-time availabilities, thus enhancing productivity and collaboration.

Interactive space map
Considered particularly useful, it facilitates orientation and matching between nearby teams, allowing colleagues to work in proximity when necessary.

Automatic notifications
Notifications remind of booking deadlines and prompt timely check-ins, reducing unused bookings.

Integration with Azure AD
The application was integrated with Azure AD to synchronize employees and for Single Sign-On authentication. The integration was quick, aligning Altroconsumo's needs with Nibol's capabilities, and ensured immediate access without new passwords.

The Result

The implementation of Nibol has led to significant results on multiple fronts:

20% reduction in consumption-related costs
There has been a reduction in heating and lighting costs, thanks to better space planning and more efficient resource use.

Real-time space monitoring
Management has become more efficient due to real-time monitoring of occupancy rates, supported by timely reports that enable data-driven decisions.

Improved collaboration
Nibol has enhanced collaboration, facilitating informal meetings and brainstorming. It has strengthened team spirit and productivity among teams.

Unique and user-friendly platform
The intuitive interface has allowed all colleagues to quickly learn to use it, reducing IT support requests and increasing spontaneous adoption.