"Thanks to its ease of use, Nibol has been a game-changer in adopting desk booking for our offices. Employees adopted it immediately, reducing our management effort and enabling us to address the challenges arising from team growth. In addition to cost savings, Nibol has helped make the office an attractive space for people, in line with our company culture."

Sara Chiaravalli Bassani
Head of People and Culture @ Fiscozen

Overview

Fiscozen, a leading service in Italy for managing VAT online, has grown from 50 to 180 employees and implemented Nibol with a 100% adoption rate, reducing reporting time by 80% and planning a new office with a 3:1 ratio of employees to workstations.

Who is Fiscozen

Fiscozen is the leading service in Italy for managing VAT online. Founded in 2018, the company has experienced exponential growth, which has gone hand in hand with team growth:

• Employees: from 50 to 100 to 180

• Workstations: from 50 to 100

• Meeting rooms: from 4 to 10

• Work model: hybrid office/remote with 100% freedom of choice

The Challenge

Fiscozen faced typical challenges for rapidly growing startups:

• Hosting a growing team within limited spaces

• Making the office an attractive space for employees, in line with company culture

• Relocating to a new site, optimizing mid-term investment

• Supporting a hybrid work policy with 100% freedom of choice for employees

• Attracting and retaining talent by offering flexibility and modern tools

The Solution

Fiscozen opted to use Nibol for desk booking, completely transforming the approach to space management.

Implemented Features:

Desk Booking
Nibol allowed Fiscozen to continue using limited spaces, rotating on-site personnel with minimal management effort and without the urgency to change offices immediately.

Easy workstation booking
Nibol enabled employees to easily book workstations, see the calendar of who is in the office, and choose when and close to whom to work.

Data insights for the new office
Thanks to the data insights from Nibol, the new office was designed natively as a hybrid space, capable of hosting up to three times the number of employees compared to workstations (90 workstations for 300 expected people).

The Result

100% desk booking adoption rate
Thanks to its ease of use, Nibol has been a game-changer in adopting desk booking for Fiscozen's offices. Employees adopted it immediately, reducing the management effort of the People & Culture team.

80% reduction in reporting time
The automation of space management and the immediate availability of data and reports have drastically reduced the time required for administrative activities.

3:1 ratio of employees to workstations in the new offices
The use of Nibol allows Fiscozen to save on costs and resources, as evidenced by the choice of a location with 90 workstations, planned to support further team growth up to 300 people.

Attractive office in line with company culture
Fiscozen makes the best use of available spaces and makes them attractive for employees, in line with company culture and the need to attract and retain talent.

Total freedom for employees
Employees can organize themselves better, without the rigidity of fixed workstations, with complete freedom and in line with the company's hybrid work policy.