"We were looking for a tool that was smart and could optimize the desk booking system in the office, without overburdening our people's routine. With Nibol, I would say: Mission accomplished!"

Chiara Cuomo
People & Culture Business Partner @ Kampaay

Overview

Kampaay, described by Forbes as one of the most promising companies in the "event tech" sector, has reduced workspace costs by 30% by implementing Nibol to manage 40 professionals in a fully hybrid model, optimizing spaces, parking, and meeting rooms in a single integrated app.

Who is Kampaay

Kampaay has been described by Forbes as one of the most promising companies in the "event tech" sector. It offers an innovative platform and a team of experts for centralized management of corporate events. Rapidly growing in Italy and Europe, it has 40 employees and is a strong advocate of the full hybrid model.

The Challenge

Kampaay, a proponent of the full hybrid model, reduced the number of workstations in the office to optimize spaces and accommodate the high use of smart working.

The main challenges were:

• Managing smart spaces with fewer workstations than employees

• Preventing chaos on the busiest days

• Having a simple tool that allowed for smart and quick management, given the limited size of the People & Culture team

• Finding an innovative and scalable solution for a long-term partnership

The Solution

Kampaay chose Nibol over other competitors because it perceived it as the tool most aligned with the company in terms of product "freshness" and user interface.

Implemented features:

Desk Booking
This feature optimized workstations, allowing the elimination of unnecessary ones due to smart working and efficiently managing the remaining ones.

Guest Management
A feature that simplifies the reception of visitors and improves security, without burdening internal processes.

Room Booking
The real-time meeting room booking feature has significantly improved management by eliminating double bookings and unnecessarily occupied rooms.

Parking Management
This feature allowed for the optimization of available parking, all in a single integrated app, making the experience more seamless and complete for employees.

The Result

30% reduction in workspace costs
The company has reduced empty workstations, cutting workspace costs by 30% and improving overall efficiency in space management.

Optimization of work organization
The implementation of Nibol has optimized work organization at Kampaay. Despite the initial difficulty in getting employees used to booking their desks, Nibol is now part of daily life and is used automatically.

Intuitive, simple, and smart platform
The user interface has been described as intuitive, simple, and smart. Adoption was facilitated by the move to the new office, where the number of desks is lower than the number of employees in light of extensive smart working.

Integrated resource management
The ability to manage desks, meeting rooms, and parking in a single app has greatly simplified the user experience and reduced management complexity.