"We chose Nibol for its ease of use and integration with the office access system. Adoption was quick, with 100% of employees using it independently. Thanks to Nibol, we were able to easily adopt hot desking and improve office utilization in a hybrid work environment and global expansion."

Francesca Bossi
CHRO @ Docebo

Overview

Docebo, a global leader in online learning, has grown from 350 to 900 employees in three years with 9 locations around the world, has implemented Nibol with Kisi integration to manage access, achieving a 100% adoption rate of desk booking and reducing management and reporting time by 99%.

Who is Docebo

Docebo is a global leader in online learning. Founded in 2005, the company has experienced rapid global growth since 2020. The team has more than doubled in three years (from 350 to 900 employees) and now operates from 9 locations worldwide, in addition to access to external coworking spaces.

The Challenge

Docebo faced complex challenges related to global growth:

• Attracting new talent beyond the reach of its offices

• Making offices a creative and welcoming space, in line with corporate culture

• Globally expanding its locations while ensuring high access security standards

• Ensuring consistency in monitoring attendance on a global scale

• Managing a hybrid office/remote work model with attendance agreements managed by individual teams

The Solution

Docebo established a global hybrid work policy. Office presence and its modalities are agreed upon with the manager of each team.

Implemented features:

Hot desking in all locations
Docebo opted to use Nibol for hot desking in all 9 global locations, eliminating fixed workstations and providing maximum flexibility to employees.

Integration with Kisi turnstiles
Nibol has been integrated with advanced Kisi turnstiles. Employees and guests access the offices and check-in in a fully automated manner.

Booking workstations and parking spots
With Nibol, employees can easily book workstations and parking spots, see the calendar of who is in the office, and choose when and near whom to work.

Visitor management
Integrated system to invite external visitors, managing the entire reception process digitally and securely.

Data insights for space redesign
Thanks to Nibol's data insights, Docebo is reorganizing its offices to expand collaboration spaces based on actual usage patterns.

The Result

100% adoption rate of desk booking
Docebo makes the most of available spaces with maximum flexibility, making them easily accessible for employees. Adoption was quick, with 100% of employees using Nibol independently.

99% reduction in management and reporting time
The use of Nibol, integrated with advanced Kisi turnstiles, allows Docebo to manage access for employees and visitors with high security standards and monitor attendance consistently on a global scale, drastically reducing administrative workload.

Total flexibility for employees
Employees can organize themselves better, without the rigidity of fixed workstations, in line with the company's hybrid work policy and culture of autonomy and responsibility.

Data-driven space redesign
Thanks to Nibol's data insights, Docebo is reorganizing its offices to increase collaboration spaces, making decisions based on concrete usage data.