"Nibol has allowed us to simplify the management of spaces and improve the daily experience of people in the office. The intuitive interface, flexibility, and the possibility of integrating the solution with our internal systems have made adoption natural and effective from the very beginning."

Davide Trezzi
Digital Ecosystem Manager @ COIMA

Overview

COIMA, an Italian leader in the real estate sector with over 300 professionals, has integrated Nibol into the Portanuova Milano App, creating a centralized digital hub for space management that has revolutionized office organization, making it more orderly, transparent, and efficient.

Who is COIMA

COIMA is an Italian leader in the real estate sector, specialized in investments, development, and asset management. It stands out for its focus on urban regeneration and sustainability, especially with the Portanuova project in Milan. The company has over 300 professionals.

The Challenge

Before adopting Nibol, COIMA encountered inefficiencies in office management. Although it was already using Spaceti and a software for booking desks, a more integrated solution that connected directly to the Portanuova Milano app was necessary.

The goal was:

• To offer a centralized and complete user experience

• To respond to the need for flexibility and optimization of spaces that emerged in the post-pandemic period

• To integrate space management within a broader and more accessible digital platform

• To activate a scalable partnership to extend the solution to more buildings in Portanuova, strengthening the identity of the neighborhood as an interconnected smart district

The Solution

COIMA chose Nibol for its agile and innovative solution, integrable within the Portanuova App. This enriches the App as a hub of tenant experience services.

Implemented Features:

Desk Booking with Check-in System
The check-in system, with rules for confirming attendance, is essential for optimizing space occupancy. It is considered innovative because it validates actual presence, collects precise data on usage, improves planning, and promotes responsible resource use.

Visitor Management
The digitization of the visitor log at reception has replaced the paper log, improving efficiency and access monitoring. This has reduced management times, increased traceability, and enhanced the overall reception experience.

Delivery Management
The digital management of deliveries simplifies the process of communicating to employees about packages delivered to reception and improves their traceability.

Group Management
Nibol has improved collaboration through group management, allowing teams to reserve specific areas. This fosters interaction and teamwork, especially on busy days.

The Result

The introduction of Nibol has revolutionized office organization, bringing tangible benefits:

More Efficient Space Management
Employees can independently book workstations, improving efficiency and providing useful data to optimize spaces based on actual usage patterns.

Greater Employee Autonomy
Nibol's intuitive interface has ensured rapid and high adoption, allowing employees to independently manage their reservations without the need for continuous support.

Improvement in Collaboration
The ability to reserve specific areas for teams has fostered interaction and teamwork, especially on busy days.

Reduction in Manual Coordination Activities
Support functions have significantly reduced the time dedicated to manual coordination of bookings and administrative management of spaces.