"Since we adopted Nibol, the way we work has changed. We can say goodbye to fixed desks. With Nibol, everything is easier and more flexible: I book my workstation, choose who to be with, and organize myself to work either focused or in a team. Nibol also helps us save money: fewer empty desks, lower management costs, and a more sustainable work environment."

Maurizio Gretter
Head of department Health, Safety & Environment @ Eurac Research

Overview

Eurac Research, a private research center with over 600 collaborators in Bolzano, has implemented Nibol to manage post-Covid growth and create sustainable offices, maintaining an occupancy rate of 50-60% and optimizing 530 workstations for a continually expanding team.

Who is Eurac Research

Eurac Research is a private research center based in Bolzano. It is committed to tackling future challenges through interdisciplinary research that develops concrete solutions globally and opens new frontiers of innovation. The Eurac Research team has seen strong growth in the post-Covid years, growing to over 600 collaborators spread across 7 offices.

The Challenge

Eurac Research faced significant challenges related to growth:

• Managing a growing team within limited spaces (600+ people, 530 workstations, 7 offices)

• Adopting sustainable solutions for office management

• Optimizing office costs in a hybrid work context with an average occupancy rate of 50% and flexible hours

• Creating an environment that promotes collaboration, focus, and well-being

The Solution

Eurac Research embarked on a journey to renew workspaces to meet the needs of its employees. The goal is to create a sustainable environment that promotes collaboration, focus, and well-being.

Implemented Features:

Hot Desking
Eurac Research adopted Nibol for hot desking, eliminating fixed desks and allowing employees to choose where to work each day.

Real-time Presence Visualization
Employees can see in real-time who is in the office, facilitating planning for their workday.

Choosing Workstations and Colleagues
The ability to choose workstations and colleagues to work with, fostering both collaboration and individual focus.

Simple and Intuitive Booking Management
A booking system that has enabled quick and complete adoption by all collaborators.

The Result

Resource Optimization
Nibol has allowed Eurac Research to utilize its spaces more efficiently, reducing management costs and improving the company’s level of sustainability through a more rational use of resources.

Unlimited Growth
Eurac Research no longer has to worry about expanding physical spaces to accommodate new collaborators, thanks to the flexibility guaranteed by Nibol and the effectively implemented hybrid work model.

Elimination of Boundaries
Employees can book workstations in any area of the office, promoting collaboration across different teams and increasing socialization between departments that previously worked in separate silos.

Optimal Occupancy Rate of 50-60%
Maintaining an average occupancy rate of 50-60% allows for an effective balance between in-office and remote work, optimizing spaces and costs.